A readiness checklist and copy-paste technical spec templates — send every vendor on your bid list the exact same complete information, so the quotes that come back are actually comparable.
Check off what you already have. Anything left unchecked is worth gathering before your RFQ goes out — it's the most common reason vendor quotes come back inconsistent or need a second round of questions.
Plain-text technical specification templates for three common categories — copy, fill in the blanks, and send to any vendor (not just Voltfield). Sending the identical template to every bidder is what makes their quotes comparable.
TRANSFORMER -- TECHNICAL SPECIFICATION FOR RFQ ================================================ Project: [name / number] Quantity: [ ] Rating: [ ] kVA/MVA, [ ] phase Voltage class: Primary [ ] kV / Secondary [ ] kV Cooling class: [ ] (e.g. ONAN / ONAF / OFAF) Impedance (%Z): [ ] % (or "per standard design") BIL: [ ] kV Vector group: [ ] (e.g. Dyn11) Winding material: [ ] Copper / Aluminum Applicable standards: [ ] (e.g. IEEE/ANSI C57.12.00) Compliance/certifications required: [ ] Required delivery date: [ ] Delivery location: [ ] Domestic content / FEOC requirements (if any): [ ] Notes: [ ]
SWITCHGEAR -- TECHNICAL SPECIFICATION FOR RFQ ================================================ Project: [name / number] Quantity: [ ] sections / units Type: [ ] Metal-clad / Metal-enclosed / Low-voltage Voltage class: [ ] kV Continuous current rating: [ ] A Interrupting rating: [ ] kA Arc-resistant rating required: [ ] Yes/No -- Type [1 / 2 / 2B] Applicable standards: [ ] (e.g. IEEE C37.20.2, C37.20.1, or UL 1558) Compliance/certifications required: [ ] Required delivery date: [ ] Delivery location: [ ] Notes: [ ]
BATTERY ENERGY STORAGE SYSTEM -- TECHNICAL SPECIFICATION FOR RFQ ================================================ Project: [name / number] Quantity: [ ] Energy rating: [ ] kWh / MWh Power rating: [ ] kW / MW Chemistry: [ ] (e.g. LFP) Depth of discharge assumption: [ ] % Round-trip efficiency assumption: [ ] % Enclosure rating: [ ] (e.g. NEMA 3R) Safety certifications required: [ ] (e.g. UL 9540 / UL 9540A) FEOC-clean sourcing required: [ ] Yes/No Required delivery date: [ ] Delivery location: [ ] Notes: [ ]
Once your spec is solid, configure the actual part on the catalog and get a real quote in 24 hours — or if you already have a full BOM, Quick Order matches every line in one pass. Building your quote list as you go? The RFQ builder turns your saved parts into a printable, sendable request automatically.
At minimum: the technical spec (voltage class, rating, standard), quantity, required delivery date and location, applicable compliance/certification requirements, budget range if you have one, and your commercial terms. Missing any of these is the most common reason vendor quotes come back inconsistent or hard to compare.
If vendors receive different levels of detail, their quotes aren't actually comparable — one bidder might quote a cheaper unit because they weren't told about a certification requirement the others assumed. Sending an identical, complete spec to every bidder is what makes a bid comparison meaningful.
No — they're generic technical specification templates you can send to any vendor, not just Voltfield. They're meant to help you solicit consistent, complete quotes across your whole bidder list.
Configure the exact part on the catalog and get a real quote in 24 hours.